How to Generate an Invoice Using KRA’s eTIMS Lite

The eTIMS lite is a digital interface that allows small business owners to handle their tax affairs and generate invoices easily. The Kenya Revenue Authority on March 4th directed that all businesses including those in the informal sector should transmit all their invoices to the authority through eTIMS lite. To ensure tax compliance, all businesses should take advantage of eTIMS lite which is not only free but also guarantees flexibility. 

Using eTIMS is simple and clear. This article will outline the steps you should take as a business when using the portal. 

Getting Onboard eTIMS Lite via USSD

1. Dial *222# and select option number 5 which is Tax Payment (KRA). 
2. To create an invoice, click option number 2 which is Sales invoice. 
3. Enter your ID Number and confirm your year of birth.
4. After agreeing to the terms and conditions listed, you will receive a confirmation message highlighting that your registration was successful.

eTIMS Sales Invoice Creation 

5. Repeat the steps you took in instructions number 1 and 2 to generate the Sales invoice option. 
6. Enter your customer details. You can either provide their name or KRA pin. 
7. Identify the product or service you are offering. 
8. Enter the quantity of the products or services you are selling. 
9. You will then be required to enter the price of each item you sell. 
10. After confirming the details you have keyed in, you will receive an SMS notification with the invoice number and a link to the KRA template. 

Getting eTIMS Credit Note Using USSD

1. Dial the USSD code *222# and select option number 5 ‘Tax Payment’.
2. Then select option number 3 for Credit Note. 
3. Enter the eTIMS invoice number and confirm the details. 
4. Thereafter, you will receive an SMS notification with a link to the Credit note template in the KRA website. 

Accessing eTIMS Lite through eCitizen

1. Log into your eCitizen account and find the KRA portal. 
2. To activate your eTIMS status, click on Invoicing (ETIMS) Module. 
3. Accept the terms and conditions and then click on Activate E-Invoicing option. 
4. You will receive a notification upon successful activation and features under the Invoicing module will be ready for utilization. 
5. Click on the ‘Create New Customer’ option and add the KRA PIN of the customer then validate. 
6. If the customer has no KRA pin, you can click on the Manual option under ‘General’ and then enter the details they ask for. 
7. When managing your items, the portal allows you to upload multiple items if they are many. You can also add one item each time. 
8. Choose ‘Add Multiple Items’ and download the CSV template. Fill the template then save it. 
9. Upload the CSV file and submit. 
10. Click on the ‘Create Invoice’ option and then view the details listed in it. 
11. You can then add various details like logo, customer name, and the type of tax, then save the details.
12. You can then download the invoice or send it to your customers via email. 
13. You can also click on the ‘Create Credit Note’ option to get credit note. 

See Also:

KRA Launches New eTims Lite for Informal, Small Biz Sector